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  1. <?xml version="1.0" encoding="utf-8"?>
  2. <html><head><title>Printing Address Labels</title><meta name="filename" content="text/common/guide/labels_database"/><meta name="language" content="en-US"/><help:css-file-link xmlns:help="http://openoffice.org/2000/help"/><!--The CSS style header method for setting styles--><style type="text/css">
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  55.    
  56.    
  57.    <p class="P1"/>
  58.    <p class="Head1"><help:key-word value="creating address labels" tag="kw68498_1" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="labels; from database" tag="kw68498_3" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="stickers; from database" tag="kw68498_2" xmlns:help="http://openoffice.org/2000/help"/><help:to-be-embedded Eid="labels_database" xmlns:help="http://openoffice.org/2000/help"><help:link Id="68498">Printing Address Labels</help:link></help:to-be-embedded></p>
  59.    <p class="Paragraph">If you want to print address stickers, for form letters which do not fit in window envelopes, for example, this is how to do it:</p>
  60.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  61.       <p class="Paragraph">1.</p>
  62.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  63.       <p class="Paragraph">Choose <span class="T1">File - New - Labels</span> to open the <span class="T1">Labels</span> dialog.</p>
  64.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  65.       <p class="Paragraph">2.</p>
  66.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  67.       <p class="Paragraph">Select the format of the label sheets you want to print on. Remember to mark <span class="T1">Synchronize contents</span> on the <span class="T1">Options</span> tab. Click on <span class="T1">New Document</span> to close the dialog.</p>
  68.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  69.       <p class="Paragraph">3.</p>
  70.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  71.       <p class="Paragraph">When you see the label document, open the data source view by pressing the F4 key. Click the thumb tack icon at the edge of the data source view if it covers the first label.</p>
  72.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  73.       <p class="Paragraph">4.</p>
  74.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  75.       <p class="Paragraph">In the data source view, select your address data source table.</p>
  76.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  77.       <p class="Paragraph">5.</p>
  78.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  79.       <p class="Paragraph">Drag the data fields needed for the Address individually into the top left label. For example, click on the column header NAME and, keeping the mouse button depressed, drag it into the label. This inserts a field. Put the fields in order to complete the address in the first label at top left.</p>
  80.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  81.       <p class="Paragraph">6.</p>
  82.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  83.       <p class="Paragraph">Place the cursor at the last text position (after the last field) in the first label.</p>
  84.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle3A">
  85.       <p class="Paragraph">7.</p>
  86.      </span></td><td style="text-align:left;"><span class="Tabelle3B">
  87.       <p class="Paragraph">Open the <span class="T1">Fields</span> dialog, for example by pressing the shortcut keys <help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="MAC">(Command)</help:case><help:default>(Ctrl)</help:default></help:switch>(F2), and go to the <span class="T1">Database</span> tab.</p>
  88.      </span></td></tr></table>
  89.    <p class="Paragraph"/>
  90.    <table><tr class=""><th class="Tabelle1A1" style="text-align:left;"><span class="Tabelle1A">
  91.        <p class="TextInTable"><draw:image draw:style-name="fr1" draw:name="Grafik6" text:anchor-type="paragraph" svg:width="12.801cm" svg:height="10.156cm" draw:z-index="0" xlink:href="67024" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  92.       </span></th></tr></table>
  93.    <p class="Paragraph"/>
  94.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  95.       <p class="Paragraph"/>
  96.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  97.       <p class="Paragraph">8.</p>
  98.      </span></td><td style="text-align:left;"><span class="Tabelle4C">
  99.       <p class="Paragraph">Select the type <span class="T1">Next record</span>, click on <span class="T1">Insert</span> and then on <span class="T1">Close</span>.</p>
  100.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  101.       <p class="Paragraph"/>
  102.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  103.       <p class="Paragraph">9.</p>
  104.      </span></td><td style="text-align:left;"><span class="Tabelle4C">
  105.       <p class="Paragraph">You can now synchronize the labels. Click on the <span class="T1">Synchronize</span> button in the small window.</p>
  106.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  107.       <p class="Paragraph"/>
  108.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  109.       <p class="Paragraph">10.</p>
  110.      </span></td><td style="text-align:left;"><span class="Tabelle4C">
  111.       <p class="Paragraph">In the data source view, select the records for which you would like address stickers, by clicking on the row headers to the left. Use the Shift or <help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="MAC">Command</help:case><help:default>Ctrl</help:default></help:switch> key in the usual way to select several records at the same time.</p>
  112.      </span></td></tr></table>
  113.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle2A">
  114.       <p class="Paragraph"><draw:image draw:style-name="fr2" draw:name="Grafik7" text:anchor-type="paragraph" svg:width="0.661cm" svg:height="0.661cm" draw:z-index="2" xlink:href="65651" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  115.      </span></td><td style="text-align:left;"><span class="Tabelle2B">
  116.       <p class="Paragraph">11.</p>
  117.      </span></td><td style="text-align:left;"><span class="Tabelle2C">
  118.       <p class="Paragraph">On the <span class="T1">database bar</span>, click the <span class="T1">Data in Fields</span> icon.</p>
  119.      </span></td></tr></table>
  120.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle5A">
  121.       <p class="Paragraph"/>
  122.      </span></td><td style="text-align:left;"><span class="Tabelle5B">
  123.       <p class="Paragraph">12.</p>
  124.      </span></td><td style="text-align:left;"><span class="Tabelle5C">
  125.       <p class="Paragraph">You can then save and/or print the label document.</p>
  126.      </span></td></tr></table>
  127.    <p class="Paragraph"/>
  128.    <table><tr class=""><th style="text-align:left;"><span class="Tabelle6A">
  129.        <p class="Paragraph"><draw:image draw:style-name="fr2" draw:name="HIND_2" text:anchor-type="paragraph" svg:width="0.847cm" svg:height="0.847cm" draw:z-index="1" xlink:href="65640" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  130.       </span></th><th style="text-align:left;"><span class="Tabelle6B">
  131.        <p class="Paragraph">After the last label on the page, the command <span class="T1">Next Record</span> is effected automatically. Therefore, do not insert the command manually after the last label on a page.</p>
  132.       </span></th></tr></table>
  133.    <p class="Paragraph"/>
  134.    <p class="ParaList"><help:embedded Id="65598" Eid="related" xmlns:help="http://openoffice.org/2000/help"/></p>
  135.    <p class="ParaList"><help:embedded Id="68492" Eid="labels" xmlns:help="http://openoffice.org/2000/help"/></p>
  136.    <p class="ParaList"><help:embedded Id="68497" Eid="labels_numbered" xmlns:help="http://openoffice.org/2000/help"/></p>
  137.   </body></html>